How a stopwatch is making me more productive.
Matt D'Avella
13 min, 0 sec
Matt details his 30-day experiment of timing every single task to improve his time management skills and understand how he spends his time.
Summary
- Matt timed every task for 30 days to address his poor time management and deadline planning.
- He used the Toggle app to track his tasks and gain insights into his time allocation for different activities.
- Matt discovered he worked less than he thought, but that allowed more family time, and he learned the actual time it takes to make a YouTube video.
- The experiment led to better work focus and habits, and Matt shared tips for others who might want to try similar tracking.
Chapter 1
Matt introduces his 30-day time management experiment, explaining the motivation behind it and his terrible planning and deadline management.
- Matt explains his decision to time every task for 30 days, including mundane activities.
- He admits to being terrible at time management and missing deadlines.
- The goal is to explore why planning often fails and how to hit deadlines more consistently.
Chapter 2
Matt selects the Toggle app to track his time and demonstrates how to use it for timing tasks and reviewing how time is spent.
- Matt searches for and selects Toggle, a time management app, for the experiment.
- He describes how Toggle can track work and personal tasks and provide weekly reports.
- The app allows him to categorize tasks, start and stop timers, and view a breakdown of his time.
Chapter 3
Matt shares how he organized tasks into categories, his initial observations, and how the tracking process changed his behavior.
- Matt creates categories for tasks instead of tracking each individually to avoid confusion.
- He notices an increased awareness of time usage and a change in behavior due to tracking.
- The process helps him save tracking time and provides a clearer view of his time expenditure.
Chapter 4
Matt explains the planning fallacy, why it occurs, and how to counteract it using reference class forecasting.
- Matt describes the planning fallacy, a tendency to underestimate time, costs, and risks.
- He discusses reasons for the fallacy, like optimism and lack of information.
- Reference class forecasting is offered as a method to make more accurate predictions based on past projects.
Chapter 5
Matt reviews one week of tracking, noting his low work hours and the impact of task switching on productivity.
- After a week, Matt is surprised by the low amount of work hours logged.
- He identifies frequent task switching as a productivity issue and opts to work in focused 30-minute blocks.
- By locking himself in his office for uninterrupted work, he begins to see improvements in focus and accountability.
Chapter 6
Matt takes a moment to promote Squarespace, timing the sponsorship message as part of his experiment.
- Matt times a 45-second sponsorship segment for Squarespace within the video.
- He shares his positive experience with Squarespace and highlights its ease of use and features.
- The promotion includes a discount offer for viewers.
Chapter 7
Matt shares the results from tracking his time for a month, reflecting on his work-life balance and priorities as a parent.
- Matt presents the data from a month of tracking, showing how his time is divided among various tasks.
- He realizes that working less has allowed him more time with his family and appreciates the work he put in earlier in life.
- The data helps Matt understand the average time it takes to make a YouTube video and plan projects better.
Chapter 8
Matt concludes with takeaways from his experiment and offers tips for others who might want to track their time.
- Matt advises only tracking important tasks, as his extreme experiment was not practical for long-term use.
- He emphasizes protecting creative time by minimizing task switching to maintain productivity.
- Matt reminds viewers that quality work takes time, even if the work itself isn't difficult.
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